Small Businesses Need

What Small Businesses Need to Know About AI Virtual Receptionists

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Small businesses, new brands, and startups often have limited resources, which means missing even a single call can mean missed revenue. Scaling the existing team isn’t the most feasible choice, considering resources are limited. Thankfully, there is an alternative: AI receptionists. Signpost offers an AI voice receptionist that is designed for small businesses and is extremely scalable. With hundreds of clients across the United States, Signpost is transforming customer care in many ways. If you have never used an AI receptionist, here are some aspects worth knowing. 

AI Virtual Receptionists Work Differently 

AI voice agents work like an extended arm of your business and answer calls within seconds. Whether the caller wants to know about business hours or needs to schedule a service, your AI receptionist can do everything. 

Key Benefits for Small Businesses 

First, AI voice agents offer 24/7 coverage, which means you don’t need to have someone at the desk at all times. Whether your team is on a break or unavailable due to field work, AI is always there to take requests and respond to questions. AI can also multitask, which means all calls are automatically answered, regardless of how many people are calling at the same time. For mobile teams and businesses that don’t have a dedicated team for the front desk, AI receptionists are the way to go. 

Features For Day-to-Day Operations

AI receptionists have features that are useful in numerous ways, especially for small businesses. For instance, AI gathers caller data, like names, phone numbers, and requests, and can also generate call summaries. AI can also confirm bookings. Everything about the process is customized. You can decide the scripts, tone, and other details, such as FAQs, and the information can be updated as and when required. You are in control of how AI deals with your callers. 

AI Receptionists Don’t Replace Humans

However, when a caller needs immediate assistance, the system can share a response, but if the needs are bespoke and unique, AI will transfer the call to a real executive. There will be numerous cases when human follow-ups would be necessary, not just for emergencies but also to build trust and care. 

Call Centers are Expensive

Conventionally, businesses used to spend considerable money on call centers with live agents. While the model still works for big firms, small businesses fall behind due to limited budgets. Also, it is impossible to determine whether all live agents are responding in the exact manner you want. That’s where AI comes in. AI answering means you don’t spend a big budget on customer care, but still ensure that your business remains accessible around the clock. 

Key Takeaways

There is no denying that customer support is changing with time, and people have less patience than ever before. No one wants to leave voicemails when they need assistance or want support for an unexpected issue, such as a plumbing leak or product issue. With AI voice agents, it is possible to stay ahead of competitors and deliver timely, accurate, and consistent solutions to customers. Also, just by being available to people, you can capture leads. AI will be there to take calls, even when your entire team is off for the weekend or holidays. The data gathered is further useful for training and internal assessments. If you haven’t considered AI receptionists yet, don’t delay that decision.

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